Frequently Asked Questions
Timeline & General Questions
We are located at 1200 North Quaker Lane. Attached Below is a map of our camp grounds:
Registration for the 2026 Season opened on August 15th, 2026, with Early Access Registration until October 1st, 2026. Starting October 2nd, we will have registration available under our General Enrollment window.
Morning drop-off is from 9:00 AM – 9:15 AM.
Afternoon pick-up is from 4:00 PM – 4:15 PM.
Standard drop-off is from 9:00 AM – 9:15 AM and standard pick-up is from 4:00 PM – 4:15 PM. Please bring your Camp Placard to pick-up. If your camper arrives late, please take them to the Camp Office to be taken to their group rather than the front Carpool Circle. If your camper needs to leave early, please email us at [email protected] as soon as possible on the day of and come to the Camp Office for pick-up.
All camp endeavors (Carpool, Extended Care pick-up/drop-off, and Camp Office) must use the 1200 North Quaker Lane entrance to camp.
A Camp Placard is a 8” x 11” colored sign with your camper’s name that is placed in your vehicle’s dashboard for Carpool, or can be held up for Bus Transportation or Camp Office pick-up. It should be picked up during our Office Hours (see Camp Calendar).
A Camp Placard is required for camp pick-up. Primary contacts, emergency contacts, and authorized pick-ups must have the Camp Placard in order to pick up a camper. If you forget your Camp Placard, staff will be at carpool, on the bus, or in the Camp Office to perform an ID check. If you misplace your Camp Placard, please let the Camp Office know and we can provide you with a new one.
If someone picking up is not on the primary contact, emergency contact, or authorized pick-up list for your camper, we will not be able to release your camper. If you would like to update your camper’s authorized pick-up list, please contact the Camp Office at [email protected] or 703-933-4040.
Yes, campers are required to wear their camp shirts each day, except for Dress-Up days if they are dressed in theme.
All campers will receive 1 free shirt per week they are enrolled. We will also have the Camp Store open during our June Office Hours (see Camp Calendar) for families who would like to purchase more shirts or camp gear.
Please ensure that your camper comes to camp with:
- Clothing
- A Summer Camp at Episcopal t-shirt everyday! (Excluding Dress-Up Days if you are dressed in theme)
- Closed-toed shoes
- Moveable, breathable clothing
- It is recommended to pack a change of clothes (including undergarments), especially for younger campers, in the event of accidents or weather where clothes may become dirty or wet.
- Pool
- Bathing suit
- Any small supplies needed (e.g., goggles, brush, plastic bag for wet bathing suits)
- Non-aerosol sunscreen (see FAQs “What are the sunscreen requirements and limitations?”)
- No need to bring a towel! We provide towel service.
- Reusable Water Bottle (please label it!)
- Other
- Campers may bring any non-electronic entertainment items to use during the small amounts of downtime.
- Please note, we cannot accept responsibility for lost or damaged property. We advise that items with strong sentimental or monetary value be left at home.
We are happy to welcome families on campus during our June Open House and June Office Hours (see Camp Calendar). You are also welcome to schedule a Virtual Camp Introduction with one of our team members.
After registration opens, our team will closely monitor the waitlist and available spots. If we are able to offer your camper(s) a spot, we will be sure to reach out over email.
Camp will be closed on Federal Holidays including June 19th and July 3rd when the Independence Day holiday will be observed.
Families who join us during our Day Camp inaugural years are considered to be part of our Founder’s Circle. These families will be guaranteed the best rates available and will receive additional perks including a flexible cancellation policy, towel service at the pool, sick-day credits, no registration fees, meals and snacks included, and more!
Our team will always work hard to ensure we are providing competitive and exceptional service to all our Founding Families.
Summer at Episcopal is accredited by the Virginia Council for Private Education (VCPE) and is exempt from Child Day Care Licensing under Virginia state regulations. This accreditation ensures that our programs meet rigorous standards for quality, safety, and educational excellence.
Camp Policies & Financial Information
No, we do not charge a registration fee.
Yes, we require a $50 non-refundable deposit per camper per week. This deposit is applied toward your overall camp balance.
Yes, while checking out, families have two options
- Pay the balance in full.
- Pay the deposit and the remaining balance in monthly installments.
There is no added cost for using the installment payment plan. The payment dates are as follows:
- The 15th of the month starting on September 15th, 2025.
- Each monthly payment after that will process on the 15th of the month, with May 15th being the final payment date.
Cancellations prior to June 1st are subject to a refund minus non-refundable deposit.
Cancellations after June 1st are provided a credit towards future programs at The Summer Camp.
If families would like to just swap weeks, we can happily accommodate that, provided there is availability. We can also apply any amount paid towards the new week(s), including the deposit.
Enrichment & Programs
Yes, all campers receive complimentary lunch and snacks. We have a dining hall on-site where campers will enjoy lunch. You can view menus on our Lunch and Snacks page.
Campers are also welcome to pack their snacks and lunch if they prefer, but please avoid packing foods containing peanuts, tree nuts, shellfish, and sesame due to camper allergies.
Yes, we offer AM and PM transportation with community stops at strategic locations in Northern Virginia. Please visit out Camp Transportation page for more details.
We do offer additional services each week including Morning and Afternoon Extended Care options. Please visit our Before & After Care page for more details.
Please view our Camp Calendar to all of our Dress-Up Days!
- Session 1: No Dress-Up Day (four-day week)
- Session 2: Tropical Thursday!
- Session 3: No Dress-Up Day (four-day week)
- Session 4: Minion Mayhem!
- Session 5: No Dress-Up Day (2-day Special Event)
- Session 6: Space Jam Day!
- Session 7: Wizarding World!
- Session 8: 007 Day!
Medical & Paperwork
Each camper is required to bring their own labeled sunscreen to camp. Sunscreen will be held by campers’ group counselors for the duration of the week. At the end of the week, sunscreen will be given back to campers to take home. We are unable to provide any sunscreen to campers.
Please have your camper arrive with sunscreen already applied. SCounselors will also help remind campers to reapply sunscreen throughout the day as needed, and campers under 10 will receive assistance with reapplication.
Note that aerosol sunscreen is not permitted at camp. Please pack your camper with any non-aerosol sunscreen, including lotion, stick, mist, or non-aerosol spray. If your camper brings aerosol sunscreen, they will not be able to use it for reapplication at camp. If needed, campers who forget sunscreen or bring an aerosol product may use the camp’s lotion sunscreen, as long as authorization is given on your camper’s Medical Form.
Below are examples of permitted sunscreen:
Yes, we will have a team member from our Nursing and Health Team on-site during all camp hours. Our health team will be based out of the state-of-the-art deButts Family Health Center.
All campers are required to complete their Camper Medical Form.
Some campers with a medical condition must complete one of the following forms if applicable.
- Allergy Action Plan
- Asthma Action Plan
- Diabetes Action Plan
- Seizure Action Plan
- Authorization To Give Medication – If medication will be on campus.
All necessary medications, including life-saving treatments such as EpiPens or Inhalers, must be sent to our Camp Nurse at the Health Center. We strongly encourage dropping off medications at the Camp Office or the Health Center before camp attendance or after drop-off on the first day of the camp session to ensure that all medications are properly received, documented, stored, and administered safely throughout camp. If personal drop-off is not possible, you may pack your camper’s medication in their backpack. While we will instruct counselors to check all campers’ backpacks for any medication, please also let carpool, bus, or office staff know so they are successfully transported to the Health Center.
All medications must be in their original packaging, labeled with your camper’s first and last name, and accompanied by a printed out copy of our Medical Authorization Form (we can provide one if needed). We will not be able to administer any medication without this completed form.
At The Summer Camp, we believe a highly trained, prepared, and engaged staff is essential to the camp experience. Our training program is one of the most robust in the country, with counselors receiving over 60 hours of training before the summer starts. Workshops, seminars, guest speakers, certifications, and more are combined to help ensure our counselors are prepared and confident from Day 1. In addition to this, counselors will receive ongoing training throughout the summer ensuring our team is always prepared.
Registration is now open!
