Summer 2025 Frequently Asked Questions
Timeline & General Questions
Registration will open on Wednesday, January 8th, 2025.
Morning drop-off is from 9:00 AM – 9:15 AM.
Afternoon pick-up is from 3:45 PM – 4:00 PM.
Yes, we welcome families to visit us. Please click here to schedule a tour with one of our team members. You are also welcome to schedule a Virtual Camp Introduction with one of our team members.
Yes, campers are required to wear their camp shirts each day.
All campers will receive 1 free shirt per week they are enrolled. We will also have the Camp Store open for families who would like to purchase more shirts or camp gear.
Camp will be closed on Federal Holidays including June 19th and July 4th.
The Founder’s Circle is open to families who join us for our inaugural summer! Families who join us for at least 1 week this summer will be part of the Founder’s Circle and have the following perks.
- $250 off each weekly session of Day Camp
- No Registration Fee
- Flexible Cancellation Policy* & Sick Day Credit**
- Daily Towel Service at the pool
- 50% off Transportation, Extended Care, & Overnight Events
- Register for 5 sessions and get the 6th session free***
After registration opens, our team will closely monitor the waitlist and available spots. If we are able to offer your camper(s) a spot, we will be sure to reach out over email.
*The Summer Camp requires a $50 non-refundable deposit per weekly session upon registering. Balance due June 1st.
Cancellations prior to June 1st are subject to a refund minus non-refundable deposit.
Cancellations after June 1st are provided credit towards future programs at The Summer Camp.
**We know life happens and campers may have to miss due to illness, family wedding, or other reasons. At The Summer Camp if you miss a day we credit you one day for next summer at no charge. Campers are eligible for one sick day credit per session registered. In order to receive the credit, parents must notify us on or before 9:00 AM on the day they will be absent.
***Founders Circle members are eligible for our buy five sessions for one camper and receive their sixth session free. The five sessions must be for our Day Camp Program and for the same unique camper. We are unable to combine siblings to reach the fifth session for one free.
Camp Policies & Financial Information
No, we do not charge a registration fee.
Yes, we require a $50 non-refundable deposit per camper per week. This deposit is applied toward your overall camp balance.
Yes, while checking out, families have two options
- Pay the balance in full.
- Pay the deposit and the remaining balance in monthly installments.
There is no added cost for using the installment payment plan. The payment dates are as follows:
- February 15th
- March 15th
- April 15th
- May 15th
Cancellations prior to June 1st are subject to a refund minus non-refundable deposit.
Cancellations after June 1st are provided a credit towards future programs at The Summer Camp.
Enrichment & Programs
Yes, all campers receive complimentary lunch and snacks. We have a dining hall on-site where campers will enjoy lunch. Campers are also welcome to pack their snacks and lunch if they prefer.
Yes, we offer AM and PM transportation with community stops at strategic locations in Northern Virginia. Families are welcome to view more information about transportation here.
Yes, we offer an afternoon option for extended care. Campers in afternoon extended care will receive afternoon snacks and participate in a variety of structured and unstructured activities.
Campers in extended care can be picked up as late as 6 PM but no earlier than 4:15 PM to mitigate confusion with our regular carpool campers.
We also offer a daily “drop-in” service for $35 per day.
Medical & Paperwork
Yes, we will have a team of nurses on-site during all camp hours. Our health team will be based out of the state-of-the-art deButts Family Health Center.
All campers are required to complete their Camper Medical Form.
Some campers with a medical condition must complete one of the following forms if applicable.
- Allergy Action Plan
- Asthma Action Plan
- Diabetes Action Plan
- Seizure Action Plan
- Authorization To Give Medication – If medication will be on campus.
The following forms are still TBD:
- Commonwealth of Virginia School Entrance Form
- Vaccine Record
- Proof of Identity
Yes, campers are welcome to bring medication to camp only if families complete the Authorization To Give Medication form and meet with our health team.
Our nurses will be available for medication drop-off on the first day of each camp session from 8:30 to 9:30 AM.
Alternatively, families are welcome to meet with our health team during camp hours provided it doesn’t coincide with carpool time.
At The Summer Camp, we believe a highly trained, prepared, and engaged staff is essential to the camp experience. Our training program is one of the most robust in the country, with counselors receiving over 60 hours of training before the summer starts. Workshops, seminars, guest speakers, certifications, and more are combined to help ensure our counselors are prepared and confident from Day 1. In addition to this, counselors will receive ongoing training throughout the summer ensuring our team is always prepared.
Registration is now open!
