Policies and Resources

• Medical Form – filled out online during registration.

• Commonwealth of Virginia School Entrance Form – uploaded online.
• Immunizations Record (typically a part of the School Entrance Form)- uploaded online.
• Camper Proof of Identity – This is done in person or via Google Meet; more information TBA.

• Asthma Action Plan – filled out and uploaded online.
• Food Allergy Anaphylaxis Emergency Care Plan – filled out and uploaded online.
• Seizure Action Plan – filled out and uploaded online.
• VDC Diabetes Medical Management Plan – filled out and uploaded online.
• Authorization to Give Medication (1 copy per medication) – filled out and uploaded online; template TBA.

The Summer Camp does not have a registration fee for any of our programs.

We require a $50 non-refundable deposit per camper per week. This deposit is applied toward your overall camp balance.

While checking out, families have two options

• Pay in full.
• Pay the deposit and the remaining balance in monthly installments.

There is no added cost for using the installment payment plan.

The payment dates are as follows:

• February 15th
• March 15th
• April 15th
• May 15th

Families are eligible for a refund minus the non-refundable deposit for cancellations made before June 1st.

Cancellations after June 1st are provided credit towards future programs at The Summer Camp.

We ask that all registration changes/cancellations be made in writing by emailing us at [email protected].

There is an additional program cost for families who would like to participate in extended care, transportation, or an overnight event. There is also an additional cost if families would like to purchase items from the Camp Store.