Frequently Asked Questions

Registration for the 2026 Season opened on August 15th, 2025, with Early Access Registration until October 1st, 2025. Starting October 2nd, we will have registration available under our General Enrollment window.

Families who join us during our Day Camp inaugural years are considered to be part of our Founder’s Circle. These families will be guaranteed the best rates available and will receive additional perks including a flexible cancellation policy, towel service at the pool, sick-day credits, no registration fees, meals and snacks included, and more!

Our team will always work hard to ensure we are providing competitive and exceptional service to all our Founding Families.

Morning drop-off is from 9:00 AM – 9:15 AM.
Afternoon pick-up is from 4:00 PM – 4:15 PM.

We are happy to welcome families on campus during our June Open House and June Office Hours. You are also welcome to schedule a Virtual Camp Introduction with one of our team members.

Yes, campers are required to wear their camp shirts each day.

All campers will receive 1 free shirt per week they are enrolled. We will also have the Camp Store open during our June Office Hours for families who would like to purchase more shirts or camp gear.

Camp will be closed on Federal Holidays including June 19th and July 3rd when the Independence Day holiday will be observed.

After registration opens, our team will closely monitor the waitlist and available spots. If we are able to offer your camper(s) a spot, we will be sure to reach out over email.

Summer at Episcopal is accredited by the Virginia Council for Private Education (VCPE) and is exempt from Child Day Care Licensing under Virginia state regulations. This accreditation ensures that our programs meet rigorous standards for quality, safety, and educational excellence. 

No, we do not charge a registration fee.

Yes, we require a $50 non-refundable deposit per camper per week. This deposit is applied toward your overall camp balance.

Yes, while checking out, families have two options

1. Pay the balance in full.
2. Pay the deposit and the remaining balance in monthly installments.

There is no added cost for using the installment payment plan. The payment dates are as follows:

• The 15th of the month starting on September 15th, 2025.
• Each monthly payment after that will process on the 15th of the month, with May 15th being the final payment date.

Cancellations prior to June 1st are subject to a refund minus non-refundable deposit.

Cancellations after June 1st are provided a credit towards future programs at The Summer Camp.

If families would like to just swap weeks, we can happily accommodate that, provided there is availability. We can also apply any amount paid towards the new week(s), including the deposit.

Yes, all campers receive complimentary lunch and snacks. We have a dining hall on-site where campers will enjoy lunch. Campers are also welcome to pack their snacks and lunch if they prefer.

Yes, we offer AM and PM transportation with community stops at strategic locations in Northern Virginia. Families are welcome to view more information about transportation here.

Yes, we offer morning and afternoon extended care. Campers in afternoon extended care will receive afternoon snacks and participate in a variety of structured and unstructured activities.

Campers in morning extended care can be dropped off as early as 7 AM, but no later than 8:45 to avoid confusion with morning carpool.

Campers in afternoon extended care can be picked up as late as 6 PM but no earlier than 4:15 PM to mitigate confusion with our regular carpool campers.

We also offer a daily “drop-in” service for $40 per day.

Yes, we will have a team member from our Nursing and Health Team on-site during all camp hours. Our health team will be based out of the state-of-the-art deButts Family Health Center.

All campers are required to complete their Camper Medical Form.

Some campers with a medical condition must complete one of the following forms if applicable.

• Allergy Action Plan
• Asthma Action Plan
• Diabetes Action Plan
• Seizure Action Plan
• Authorization To Give Medication – If medication will be on campus.

Yes, campers are welcome to bring medication to camp only if families complete the Authorization To Give Medication Form and meet with our health team.

Our nurses will be available for medication drop-off on the first day of each camp session from 8:30 to 9:30 AM.

Alternatively, families are welcome to meet with our health team during camp hours provided it doesn’t coincide with carpool time.

At The Summer Camp, we believe a highly trained, prepared, and engaged staff is essential to the camp experience. Our training program is one of the most robust in the country, with counselors receiving over 60 hours of training before the summer starts. Workshops, seminars, guest speakers, certifications, and more are combined to help ensure our counselors are prepared and confident from Day 1. In addition to this, counselors will receive ongoing training throughout the summer ensuring our team is always prepared.